Notice of the BCPA Annual General Meeting – Saturday November 23th, 2024

2025 Membership Levels

The Annual General Meeting of the British Columbia Pipers’ Association will be on Saturday, November 23th, 2024 commencing at 9:30 a.m. as an ONLINE MEETING ONLY. Please join the meeting early so that we may start on time.

Registration Link 

This form of meeting was approved by the Board of Directors to exercise new capabilities in the BC Societies Act to enable greater participation of members in the general meetings.

Order of Business

The business of the meeting shall align as indicated in Clause 5.3 of the BCPA By-Laws and the proposed AGM Agenda on the last page of this document. Members are invited to submit any additional business items to be considered at the meeting.

Please note that participants must be current members for the 2024/25 year or be the official registered representative of a pipe band or Highland Games Association which is a current member for the 2024/25 year in order to attend and vote at the meeting.

Board Elections

Elections will be held for two year terms for up to five Directors. In addition, a President will be elected. Eligible candidates for election must be current Active Members or Life Members of the B.C.P.A.

While BCPA welcomes members’ general service on the Board of Directors, we are also encouraging members with the following related experience and/or expertise:

• Development & maintenance of processes, procedures, job descriptions, and legal documents

• Fundraising events management and grant applications

• Volunteer and sponsor relations

• Strong organizational and interpersonal skills

BCPA is also seeking volunteers with skills in online technologies for it’s Subcommittees, specifically:

• Competitions development

• Education and player development

• Website maintenance: WordPress, Wild Apricot and Google Workspace

• Computer programming, application development, and maintenance

Members interested in serving on the Board of Directors or volunteering their skills should express their intention in an email to: BCPA Secretary, Derek Davidson, secretary@bcpipers.org

Participation Guidelines

BCPA’s Zoom account is being used to host this meeting. Participants are required to have a computer, tablet, or smartphone with a functioning microphone, speakers, and camera to take part.

Pre-Registration

Members must register in advance to confirm their membership status and secure authorization for participation for this Zoom meeting. Following registration, a confirmation email to the email address used to register will be sent containing the meeting link and passcode. Do not lose this email as it will contain the link for the meeting. Note: If you do not receive the registration confirmation email, check the Junk/Spam folder. If you have not received the registration confirmation email within a day, please contact secretary@bcpipers.org for assistance.

Registration Link 

On the day of the meeting, click on the link in the email to join the meeting and, when prompted, enter the passcode (contained in the registration confirmation email).

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AGM Agenda

1. Elect an individual to chair the meeting, if necessary

2. Quorum confirmation

3. Approval of the agenda

4. Approval of the minutes from the last AGM, November 25th, 2023

5. Addressing any unfinished business from the prior AGM

6. Presentation of the Directors’ report on the financial statements of the Society for the financial year (ending September 30, 2024)

7. Presentation of other reports of Directors’ activities and decisions since the last AGM

8. Election of a President and up to five Directors for two-year terms

9. New business

10. Adjournment

Thank you for your engagement and commitment to the BCPA. We look forward to your participation in the year’s AGM.